Select California - EDD - DE542 Contractors Report from the Plugins menu of Qxtender.

If you have a QB Company file loaded, the next step will be skipped.

(Export Mode only)
Select the Vendor/OtherNames list exported from QuickBooks.

How to export the list(s) from QB

Or see the Readme file included with the Plugin for details on exporting this file from QB.

The Plugin opens, initialized with Vendor and OtherNames information.

Please read the notice on this page.

Internet links are provided in case you need more information to complete and file your report.

Now, follow the steps indicated on the Plugin.

STEP #1: Set Date

Set the Report Date to the date you wish for the report (usually today's date).

Click on the Select Contractors tab.

STEP #2: Select Contractors

Automatic Selection: (Direct Mode Only)

The Threshold Check feature automatically selects contractors from the QB Vendors/OtherNames list if they have not yet been reported in the Report Year (by checking the History kept by this Plugin), and they have cumulative payments for the Report Year exceeding the $600 threshold. The cumulative payments amount is transferred to the Contract Amount (you can change this later, if necessary).

After running the Threshold Check, you can delete vendors from the Contractors to Report list if necessary, as well as manually add others.

Click the Threshold button to start the process.

Be sure to set your Import Options in Qxtender to get transactions for the current year (ie. don't use the Lists Only option).

Manual Selection: (Direct & Export Modes)

Using the mouse, drag the items from the QB Vendors/OtherNames list on the left to the Contractors to report list on the right.

You can also select the item and click the button between the lists, or double-click the item, to move it to the Payroll Items to report list.

To delete an item in the Payroll Items to report list, select it and press the Delete key, or click the Trashcan button.

You can multiple-select items by holding down the CTRL key while clicking.

STEP #3: Verify/Edit Data

Click on the Verify/Edit Data tab.

Check the list of Contracts to Report. Remove any names that you do not wish to report by selecting it and clicking the Delete Contractor button.

You can easily report contractors not included in your QB data. Just click the Add Contractor button and enter a name for the contractor in the dialog box.

Starting at the top of the list, select each contractor and make any necessary changes to the information displayed.

Sessions:
Session files store data for the Contractors to Report list, and can be saved and loaded as needed.

This Plugin automatically saves two (2) files for you in the Plugins subdirectory of Qxtender:

One file, named CAEDDDE542-CurrentSession.qses saves the data for the Contractors to Report as you add, delete and edit contractors. This allows you to pick up where you left off if you are interrupted before completing your report. It can be reloaded by choosing the Load most recent incomplete session option on the Load a session file... dialog. NOTE: This file is overwritten as soon as contractors are added to the list, so be sure to load it first if you are picking up on an existing session.

A second file, named CAEDDDE542-LastCompleteSession.qses is created each time you print a report. It can be reloaded in order to make changes, or reprint the report, etc., by choosing the option to Load last complete session.

You can also Save and Load session files to/from other directories. This is useful if you are handling reports for more than one company.

STEP #4: Report

Click on the Report tab. Verify the Account numbers, Company information and values.

(Export Mode Only) The first time you use the Plugin, you will have to enter your Employer Name & Address. It will be saved and automatically filled-in thereafter.

>Click the Preview button on Qxtender's toolbar (or choose Print Prevew from the File menu).

Verify the information on all pages of the report.

History

History information is recorded each time you print a report; updating existing contractors, and adding new ones. The key points are that the last report date is recorded, as well as the information reported. This can be used for reference when determining whether a contractor is due to be reported. You can also copy contractors from the History to the Contractor to Report List, in order to report them again.

On the first printing of a report, a file named CAEDDDE542-History.qhst is created in the Plugins subdirectory of Qxtender. This file will be loaded and updated on subsequent uses of the Plugin.

Right-Click on the History Grid to activate a popup menu with additional options for Loading and Saving History files.

If you choose to save the History to a different name and/or location, or load a History from a different name and/or location, that file becomes the current History file to be updated after printing during the current session, and to be loaded on next use.

If you handle reports for more than one QB Company, you should store History Files for each company.